TLDR;
This YouTube video transcript covers a series of presentations and discussions from the NNPC SCM Supplier Summit 2025, focusing on the adoption of the SAP Ariba platform for procurement and supply chain transactions. The key points include:
- Introduction to the SAP Ariba business network and its benefits for suppliers.
- Step-by-step guidance on how to register on the SAP Ariba platform.
- Explanation of the supplier categorization process and its importance.
- Instructions on how to respond to invitations to tender and manage purchase orders.
- Overview of the invoicing process and the importance of adhering to payment terms.
- Emphasis on ethical conduct and due diligence for suppliers.
Music and Intro [0:00]
The video begins with music and the repetition of the word "Heat," setting an energetic tone.
SCM Suppliers Summit 2025 Opening Remarks [25:56]
The speaker welcomes attendees to the SCM Suppliers Summit 2025, emphasizing the importance of networking and familiarizing themselves with the Ariba platform. Attendees are encouraged to wear face caps and tags for uniformity. The speaker highlights that the summit will provide knowledge and assistance with the Ariba platform, addressing concerns and offering help desks for navigation.
National Anthem and Recognition of Senior Executives [36:26]
The summit begins with the Nigerian national anthem, followed by recognition of senior executives from NNPC, including the chief supply chain officer and heads of various departments.
Welcome Address from the Chief Supply Chain Officer [40:51]
The Chief Supply Chain Officer welcomes attendees and introduces the full adoption of the SAP Ariba system as a single gateway for all procurement and supply chain transactions in NNPC Limited. The platform aims to improve collaboration, transparency, and efficiency. All procurement-related activities, including supplier registration, tendering, purchase orders, and invoicing, will be conducted on the Ariba platform. A dedicated team has been set up to provide support during and after the summit.
Security Briefing [43:54]
A security briefing is provided, outlining emergency exit routes and procedures, as well as security measures in place at the facility. Attendees are advised to study the fire evacuation plan on the back of their room doors and to utilize the provided door locks for added security.
Introduction of Facilitator and Overview of Ariba Platform [46:12]
The facilitator, a certified SAP procurement consultant, is introduced. He will provide an overview and profiling of the Ariba platform. The facilitator explains that the SAP Ariba business network is a dynamic marketplace that bridges the gap between buyers and suppliers, used by over 9 million customers in over 190 countries. It digitizes processes, connecting suppliers to global buyers and streamlining business operations.
Benefits and Types of Ariba Accounts [52:47]
The Ariba Business Network delivers purchase orders electronically, opens suppliers to global buyers, and streamlines business operations. Purchase orders are online and real-time, service entries are done on the system, and invoicing is tracked. The platform improves collaboration, reduces manual efforts, and speeds up payments. There are two types of accounts: a free standard account and an enterprise account subject to fees based on transaction volumes.
Registration Process on SAP Ariba Business Network [1:01:33]
The registration process involves receiving a registration link, creating an SAP Ariba account, and responding to a questionnaire. The Ariba network ID (ANID) is generated upon registration. The questionnaire gathers information about the supplier, which is reviewed by the group supply chain team. Registration can be initiated via the NNPC website or through an RFP invitation. A functional email address is essential for optimal use of the Ariba business network.
Step-by-Step Guide to Registering on Ariba [1:07:40]
The guide details how to create a new account or use an existing one, filling in company information, and setting up an administrator account. A DUNS number is optional. Users must agree to the terms of use and privacy statement. After confirming the email, users select product and service categories and ship-to service locations.
Completing the NMPC Ariba Questionnaire [1:18:30]
After initial registration, a questionnaire from NMPC must be completed within 29 days. This includes accepting the code of business conduct and providing accurate supplier information. The email address for purchase orders should not be changed.
Navigating the Ariba Business Network Landing Page [1:23:06]
The landing page includes tabs for enablement, discovery, workbench, orders, payments, and more. Users can update company information and set administrator rights. A help icon provides access to support.
Questions and Answers Session [1:27:00]
Participants ask questions about upgrading accounts, changing bank details, combining accounts, and reactivating questionnaires. The facilitator provides guidance and clarifies procedures.
Supplier Categorization Process [1:32:57]
The vendor categorization team explains the importance of categorizing suppliers for objective and fair opportunities. Suppliers are asked to fill a questionnaire with details, including financial statements, areas of expertise, past experiences, permits, and certifications. Lying on the form is discouraged.
More Questions and Answers on Supplier Categorization [1:44:37]
Additional questions are addressed regarding tax clearance, collaboration accounts, diversified companies, and reactivating questionnaires. The team emphasizes the need for accurate information and provides contact details for assistance.
Responding to Invitations to Tender [2:40:38]
The presentation shifts to how to respond to an invitation to tender on the Ariba platform. It covers receiving the email, reviewing terms and conditions, selecting lots, responding to technical and commercial questions, and submitting the response. The importance of responding to all mandatory questions and seeking clarification when needed is emphasized.
Live Demonstration of Responding to an Invitation to Bid [2:47:34]
A live demonstration shows the process of logging into the Ariba platform, reviewing the bid, selecting items, and responding to technical and commercial requirements. The presenter emphasizes the importance of a functional email and provides step-by-step instructions.
Responding to Purchase Orders [3:04:11]
The presentation explains how to respond to a purchase order, including confirming the order, creating a shipment notice, and handling service orders. The process involves receiving an email, clicking the process order button, logging in, and confirming the order details.
Practical Demonstration of Purchase Order Confirmation and Shipment Notice [3:22:51]
A practical demonstration shows how to confirm an order, create a shipment notice, and enter relevant details. The presenter emphasizes the importance of accurate information and timely communication.
Service Orders and Service Entry Sheets [3:13:58]
The process for service orders differs slightly, requiring the creation of a service entry sheet after the job is completed. The service entry sheet includes details of the work done, start and end dates, and any supporting documents.
Questions and Answers on Tendering and Purchase Orders [3:37:20]
Questions are addressed regarding file size limits, handling contracts with both services and goods, and what to do when orders are delayed. The facilitator emphasizes the importance of communication and accurate documentation.
Excel Import and Service Entry Demonstration [3:53:46]
The facilitator demonstrates how to use Excel import for tenders and how to create a service entry sheet, including adding unplanned items and entering amounts.
NNPC Code of Conduct and Supplier Due Diligence [4:44:32]
The presentation covers NNPC's code of conduct, emphasizing anti-bribery, corruption, and ethical behavior. Suppliers are expected to report any instances of non-compliance. The integrity due diligence process is explained, focusing on corporate information, reputational checks, and regulatory compliance.
Certificate Presentation and Closing Remarks [4:57:59]
The summit concludes with the presentation of certificates to participants and closing remarks, emphasizing the importance of integrity and ethical conduct.
